The Better Business Bureau Serving Western VA has warned against mailings sent from Corporate Records Service, asking for money for records services. Businesses and some consumers have been contacted by Corporate Records Service, asking for $125 in exchange for help in compiling corporate annual minutes and documents. Reporting minutes and documents is required in Virginia, but it is a job that businesses can do themselves without outside help, according to Julie Wheeler, president and CEO of BBB Serving Western VA. If you have been contacted by this company, visit www.scc.virginia.gov or call the BBB at 342-3455.
Here is the press release from the BBB Serving Western VA.
Roanoke, VA (June 5, 2013) The BBB Serving Western VA is alerting businesses about responding to mailings from Corporate Records Service, a Michigan company that is asking for $125 in return for their assistance in compiling corporate annual minutes and documents.
Corporate Records Service, which lists a Richmond, VA UPS Store mailbox as its address, is a part of The Mandatory Poster Agency Inc. of Lansing, Mich. The business has an “F” rating with the BBB, the lowest possible rating. On February 8, 2013 the Wisconsin Attorney General filed a formal complaint claiming the mailings have the “look and feel” of a government document and that the information on the form and envelope constitute “untrue, deceptive or misleading statements made with intent to sell a service.”
“This is a private business attempting to get businesses to purchase a service that, while is required under Virginia law, is a process that businesses can accomplish themselves,” said Julie Wheeler, President and CEO of BBB Serving Western VA. “We encourage all of our businesses to contact the Virginia State Corporate Commission about any such Virginia state corporate requirements.”
The BBB Serving Central Virginia in Richmond has also received calls from consumers on these mailings. Businesses across the state are therefore encouraged to be aware of the mailings as they appear to be targeted statewide.
In response to BBB investigations, Corporate Records Service has stated that the mailings state that “we are not a government agency and we do not have a contract with the government to provide our service.”
In July 2012, the Iowa attorney general’s office obtained an agreement with The Mandatory Poster Agency requiring that it not make misleading statements regarding its location or its status as a government entity. The agreement also bars the company from using a name that includes the words “agency” or “compliance center,” and bars it from using logos similar to government logos. The company also cannot misrepresent workplace posting laws and requirements, or imply that its products are somehow mandatory or approved by government agencies.
The BBB suggests that any business contacted about state corporate requirements contact the Virginia State Corporate Commission or other office responsible for overseeing those requirements. The BBB warns businesses to read any similar mailings carefully before paying money or sending private information.
If you need more information, contact the BBB at (540) 342-3455 or (800) 533-5501. You can also visit www.bbb.org. Follow us on Twitter at twitter.com/BBB_WesternVA